Mail Archiving

Mail Archiving

Mail Archiving has become an issue for many of our clients, with new compliance requirements such as PCI being enforced, the ability to retrieve past emails has become a essential business process.

The core function of an email archiving solution is to capture and preserve all email traffic flowing into and out of an email server(s) so it can be accessed quickly at a later date from a centrally-managed location. There are email archiving applications to support most major email messaging systems, and they can be installed in-house or they can be outsourced to a hosted service.

As industry and government alike continually grow more reliant on information systems, particularly email, this information becomes more valuable. To protect this valuable information, standards and government regulations have been enacted that require certain retention and timely response to legal and information queries. A proper email archiving system allows companies to meet regulatory, and/or business records retention requirements by enabling compliance officers to easily search email stored in the archive.

Every email message takes up space on a email system’s hard drive or some other permanent storage device. As the size of these messages increase, operations such as retrieving, searching, indexing, and backup use more system resources. At some point older data must be removed from the production email system so that they can maintain a level of performance for their primary use. Email archiving solutions improve email server performance and storage efficiency by removing email and attachments from the messaging server based on administrator defined policies. Archived email and attachments remain accessible to end users via the existing email client applications.